‘Ask Aubrey’ Articles

Words, Just Words

wordsI was asked the following question on the blog: “People talk about the difference between transactional and transformational leadership behaviours. Is this something you could blog about, the associated behaviours and the different sources and applications of consequences?”

My raw and unscientific response to this type of leadership literature (transactional vs. transformational) is that it is a lot of academic gobble-de-goop.  In my experience all that changes when people read these books is the way they talk about leadership.  As President Obama might comment, “Words, just words.”

Here is a sample from a web article by Iain Hay titled, Transformational Leadership: Characteristics and Criticisms.  

“Transformational leaders elevate people from low levels of need, focused on survival (following Maslow’s hierarchy), to higher levels (Kelly, 2003; Yukl, 1989).”

“They may also motivate followers to transcend their own interests for some other collective purpose (Feinberg, Ostroff & Burke, 2005, p. 471) but typically help followers satisfy as many of their individual human needs as possible, appealing notably to higher order needs (e.g. to love, to learn, and to leave a legacy).”

“Transformational leaders are said to engender trust, admiration, loyalty and respect amongst their followers (Barbuto, 2005, p. 28).”

“This form of leadership requires that leaders engage with followers as ‘whole’ people, rather than simply as an ‘employee’ for example. In effect, transformational leaders emphasize the actualization of followers (Rice, 1993)”

In my 40 plus years of working with executives and managers, I have not heard one refer to these concepts or this literature.  Consultants and trainers may talk about them but everyday managers don’t.  The reason is at the heart of the “Ask Aubrey” question.  The associated behaviors and different applications of consequences cannot easily be determined from these theories and literature.  What would you tell someone to do to “engage followers as ‘whole people’”?  How would a leader measure movement from a transactional leader to a transformational one?  It can’t be done with these descriptions. These are labels—attribution after the fact, words looking for a home.

In the book, Measure of a Leader, James Daniels and I moved away from theory to specifying measures of leadership in a way that would allow one to track leadership effectiveness from day to day.  Our experience is that if someone can’t answer the question, “What would that look like?” or “What would I see you doing?,” instruction in these concepts is a waste of time.  Once we stop looking for “transformational leadership” and start observing actions, we discover measureable and repeatable patterns of behavior. 

While I understand the intent of the books on transformational leadership by Burns and Bass[i][ii],too much is left to the imagination of the practitioner for implementation.  It has been said that the devil is in the details.  The problem here is that there are no details.

 


[i] Burns, J.M, (1978), Leadership, N.Y, Harper and Raw.
[ii]  Bass, B. M, (1985), Leadership and Performance, N.Y. Free Press.  

Measure of a Leader

Ask Aubrey: Unions and Performance Feedback

GraphPaperQ:

I was recently promoted to a supervisory position at a federal agency where it is against the Collective Bargaining Agreement to discuss “performance standards” or “numbers” with employees. Everyone talks about how to improve performance in poetic terms that have little tangible meaning. I’ve read a couple of your books, but I would be run out of town if I ever showed an employee a chart of their performance. Do you have any tips for how I can get people re-focused without talking about numbers?

A: 

First let me say that I think the union has included a self-defeating provision in their bargaining agreement. The impact that performance feedback can have on not only performance but job satisfaction has been documented for over two decades. While I understand why this is an issue for the union, it is not in their long-term best interest.

Unfortunately, in the past untrained supervisors and managers have used performance feedback, i.e. charts and graphs, to punish rather than to recognize improved performance, or as a tool to help employees perform better. Of course people complained about the punishment and the union took up the cause.

In today’s economic environment, any union that does not actively work to help the organization perform better will eventually be replaced because business and government must improve. With private-sector unions, we have not had problems even with individual performance charts, primarily because they were used to recognize good or improved performance.

That said, you probably can’t do anything about that immediately.

I would suggest that you focus on recognizing on-task behavior when you see it, hopefully many times a day. While that is not as effective as including some performance tracking mechanism, it will improve results. If you can, I would also advise you to celebrate improved results where you give employees involved, an opportunity to tell you what they did to accomplish them. Encourage the team to share things that they saw others do that contributed to the improvement. This builds teamwork while improving performance. This kind of celebration does not expose individual performance but allows employees to voluntarily contribute. The effects of this kind of meeting can be dramatic on performance and morale.

Hope this was helpful,
Aubrey


Additional Resources:

Top Ten Reasons why you should NOT give your boss a holiday gift (Christmas, or otherwise)

no giftsI wrote a blog several weeks ago in which I mentioned that it might be a bad idea to give the boss a gift on boss’ day.  I have been amazed at the comments and interviews that I have received since.  The response has been more than anything I have written lately.  So I decided that in light of the approaching holidays, I might write a “Top Ten List,” a la David Letterman. 

 

Here are my top ten reasons “why you should NOT give your boss a holiday gift”: 

10.  If you do it because others do it, you are doing it for the wrong reason and you will probably resent it

9.  If the boss expects it, s/he is a bad boss to begin with and a gift may act as a positive reinforcer for bad boss behavior

8.  If a gift affects the boss’ behavior toward you, it is not a healthy work situation for you or the boss

7.  It puts pressure on the boss to reciprocate and it is not a good idea to put pressure on the boss

6.  It gets expensive for the boss if there are a number of direct or indirect reports who need reciprocating

5.  It is the economy, stupid

4.  It may cause the boss to question your motive

3.  It is a good time to break this bad habit

2.  A card with a hand written note is probably more meaningful – and it is a better, more appropriate habit

1.  The boss doesn’t need it – give it to someone who does


In addition to writing your boss a note, here are some more suggestions of how to recognize and positively reinforce your boss in a meaningful way all year round.

What Can We Do To Motivate Our Employees?

What can we do to motivate our employees?” This is a question I get a lot as a consultant. Managers want to know how to motivate people. How should we respond to this question?  “Thank you.”

This question deserves more than a few sentences answer.  I’ve written more than one book on the subject.

Without asking you to buy or read the books, let me give you an executive summary.  The first thing you must do is to discover what is reinforcing to each person.  No two will be exactly the same, so a manager or supervisor must first spent the time to get to know what things are meaningful to each person – the things that they like, value and appreciate.   How do they spend their discretionary time and money.  What are the working to achieve for themselves, friends and family.  What are they things that they would like to see happen daily at work.  What are they working to be able to do long-term and short–term.  Not only those things like house, cars, savings but what are they working to be able to do this weekend, tonight and tomorrow.

The most important is to establish yourself as a positive reinforcer.  You do that by pairing yourself with positive reinforcement.  This is done most of the time by spending time with each person to find out what is important in his/her life.  If the person likes you, a pat on the back is appreciated.  If she doesn’t, it could be a punisher.

Once you know what employees positive reinforcers are, set up opportunities for them to earn them.  You obviously cannot make all of a person’s wants and desires available, but you certainly can show an interest in how the employee is doing in relation to accomplishing them.  Most people like to be appreciated for their accomplishments.  It may be as simple as taking the time for someone to tell you how they accomplished something or it may be just an acknowledgement of extra effort.  Obviously most people like to earn tangible things that cost money, however that is only a small part of what it takes to create a highly motivated workforce.  Social reinforcers should dominate and should be a daily affair.

This is a quick answer but I hope it gives you some ideas for your work. To read in-depth on the subject check out Bringing Out the Best in People and Performance Management.

Ask Aubrey: Performance Feedback

A recent vistor asked, Could you clarify why you do not consider Performance Feedback a type of reinforcement? I don’t understand how Performance Feedback is an antecedent when it seems the behavior is what triggers that feedback. Additionally, wouldn’t telling someone that they’re doing a good job at a certain task be both performance feedback and (social) positive reinforcement?business-impact2

Aubrey’s Answer

I am assuming that the performance feedback to which you refer is some graphic display showing a history of performance, where a person can see where they have been, where they are and where they are going. When positive reinforcement is paired with this performance feedback, the feedback becomes a secondary reinforcer. With enough pairings, the person usually gets reinforcement from seeing the graph even in the absence of others.

You cannot assume that performance feedback is positive to every employee. Feedback is information about performance that will allow the person to change that performance. It is quite possible that there are employees who don’t care about improving. This comes from not liking the supervisor, not trusting the supervisor or not caring about the success of the supervisor. I remember years ago, a young supervisor gathered his team together following a management meeting. He told the gathering of employees that “they told me in the meeting that if we don’t improve quality, that they are going to run me off.” One of the employees spoke up and said, “We don’t care if they run you off!” If a supervisor doesn’t establish himself/herself as a reinforcer as a first order of business, employees will not be concerned with their priorities and will not be able to develop a team where people want to help. (This is typically referred to as “buy-in.”)

If telling a person he or she is doing a good job is a positive reinforcer, then the behavior that is affected is the behavior that is occurring at that time. This is why one must be careful about when you say that to people. If you tell someone that they are doing a good job when they are on break, as much as people would like to believe that it will impact performance, it is not likely. They may like you more because of you having done it but it is really a stretch to think it will change behavior that has not yet occurred.

(For a more detailed explanation read Performance Management).

Ask Aubrey: Dead Man Question

Aubrey,

In your recent article for Business Week, you state “A million hours without an accident, a reduction in errors, or perfect attendance can all be accomplished by a corpse. This doesn’t qualify as valuable behavior and deserves no celebration.” I will agree with the attendance issue. But, if you are the manager of a construction site or certain manufacturing concerns, the hours or days without an accident can be an important measure of how safety is treated (and whether you are doing your job to make it important at your job site). In many engineering situations, reducing errors is a huge benefit and saves the company hordes of cash. These are signs of real progress and cannot be accomplished by a corpse. Please clarify.

Dave M. (more…)

Ask Aubrey: Behavior of the Ages

A blogger up for a new postition recently posed this question to Aubrey:   How would you advise approaching and managing a new staff that could possibly be older than you?  Aubrey’s Answer (more…)

Monetary Incentives

Ask Aubrey:

Hi Aubrey !!

My name is Scott, I am a human performance technologist. My question is:

Bill Abernathy in his book Managing Without Supervising suggested that R+ systems without monetary incentives are less likely to be maintained by the clients.

Once you have trained managers in R+ and helped them with their feedback system, how often did a non-monetary R+ program fade after a period of time, and what did you learn to do to help sustain it on a global or structural level? (more…)